26 November, 2000
CONSTITUTION
of the
WELLINGTON ORIENTEERING
ASSOCIATION
1	NAME

	The name of the Association will be the Wellington Orienteering Association (WOA).

2	OBJECTIVES

The objectives of the Association are to co-ordinate among member clubs:

-the promotion and development of orienteering at a regional level;
-the organisation of orienteering activities;
-the regular production and distribution of a regional newsletter;
-liaison with government and regional authorities and with regional sports and recreation organisations in respect of regional funding and other matters affecting orienteering in the Wellington region;
-the administration of orienteering at a regional level.

3	POWERS OF THE ASSOCIATION

	The Association shall be given the following powers on behalf of the member clubs:

1	To appoint delegates or representatives to national, regional and area associations and authorities as may be appropriate from time to time. This includes the appointment of the New Zealand Orienteering Federation (NZOF) regional representative.
2	To publish and distribute a regional newsletter and other information as deemed appropriate.
3	To apply for and acquire any licences or permits deemed necessary.
4	To open and operate trading and savings bank accounts. The signatories of any account shall be the Convenor, Treasurer and one other member of the management committee, nominated by the management committee. The signatures of any two signatories shall be sufficient to operate an account subject to the requirement that the signatories must be from two different member clubs.
5	To confer regional status on selected events and to set rules for such events.
6	To select Wellington Regional Orienteering teams.
7	To hold property incidental to the objectives and powers of the Wellington Orienteering Association.

4	MEMBERSHIP

1	Any club affiliated with the NZOF that is not a member of another regional orienteering organisation may join the WOA after application and acceptance by a General meeting.
2	Clubs shall remain members until they resign by writing notice to the Convenor and have fulfilled any outstanding financial obligations.

5	AFFILIATION FEES

1	The annual affiliation fee will be set at each Annual General Meeting (AGM) for the following membership (calendar) year.
2	If the annual affiliation fee is paid in instalments each instalment will be such that the total affiliation fee paid represents all club members.
3	Payment of affiliation fees entitles all members of member clubs to receive all benefits of being a member of WOA.
4	The WOA financial year shall be 1 October to 30 September.

6	MANAGEMENT COMMITTEE

1	The day to day affairs of the WOA will be managed by a Management Committee comprising a Convenor, Treasurer, NZOF Representative and one delegate from each affiliated club (who may also hold any office other than that of convenor).
2	The Management Committee shall appoint from among their number or from member clubs such officers as may be deemed appropriate or necessary from time to time. These officers shall be given powers to complete the task assigned to them on behalf of the Management Committee.
3	A Committee member may hold one or more positions but only one of Convenor or Treasurer.
4	If the Convenor is unable to fulfil his duties, the club delegates shall appoint one from among their number as acting Convenor.
5	The club delegates shall be appointed by the member clubs and advised to the WOA in writing.
6	All committee members shall be appointed from one AGM to the next.
7	If a club delegate is unable to attend a meeting duly called by the Convenor, the member club may appoint a proxy to represent the club and perform such duties as the delegate may have.
8	The Management Committee shall present to the annual general meeting full report of its activities during the year of its office and of any matters of interest of importance to the Association which transpired during the period of the said report. The Treasurer shall present to the annual general meeting financial statements and a balance sheet, prepared in accordance with good accounting practice, of the previous financial year of the Association.

7	MEETINGS

1	Annual General Meeting

1	The Association shall hold an Annual General Meeting once a year not later than three months after the end of the financial year just ended
2	At least two months notice of the AGM shall be given to member clubs.
3	The agenda and remits received for the AGM shall be forwarded to member clubs not less than one month before the AGM.
4	The AGM shall consider the accounts, elect the Convenor, Treasurer and NZOF Representative (who shall be members of affiliated clubs) of the Association, set the affiliation fees for the following membership year, consider remits duly received in writing and circulated to member clubs with the agenda of the meeting, and confirm or reject changes to the event rules and policies made by the Management Committee.

2	Special General Meeting

1	The Convenor shall call a Special General Meeting for a specific purpose when called upon in writing by at least half of the member clubs to do so.
2	Upon receipt of the request the Convenor shall convene such a Special Meeting giving 28 days notice to all member clubs and specifying the intended areas of discussion.

3	Management Committee Meetings

1	The Management Committee shall be convened by the Convenor as necessary.
2	A member club may request in writing that a Management Committee meeting be held for a specific purpose and the Convenor shall, as soon as possible, call a meeting for that purpose.
3	At least two weeks notice of a management meeting shall be given unless all delegates agree to a lessor notice.
4	Minutes shall be kept and circulated to each committee member and each affiliated club.

8	VOTING 

1.	At any WOA meeting only delegates appointed by their club are entitled to vote.
2.	(i)	At any meeting a resolution put to the vote shall be decided by a simple majority of club delegates attending and entitled to vote.
(ii)	In the event of a tied vote the Convenor will exercise a casting vote in favour of the status quo.

9	QUORUM

1	The quorum at any meeting shall be half of the delegates from affiliated clubs.

10	PECUNIARY GAIN

1	No member of the association or Management Committee shall receive or obtain any pecuniary gain from the operations of the Association provided that this rule shall not prevent the payment of such expenses to members of the Association as the Management Committee shall decide.

11	ALTERATIONS OF THE CONSTITUTION

The constitution may be altered only.

1	If a motion of the proposed alteration has been sent in writing to the Convenor of the Association and to affiliated clubs at least two calendar months before a General Meeting of the association, and has been put at that meeting and carried by a two thirds majority of affiliated clubs.
2	By unanimity of all member clubs where notice required under paragraph 11.1 has not been given.

12	WINDING UP

1	If at a meeting a majority of those present and voting shall resolve that the Association shall be wound up, a further Special General Meeting shall be held not earlier than 30 days after the day of the meeting at which such resolution was passed, to confirm or reject such resolution. If the resolution shall be confirmed by a majority of those present and voting at such further Special General Meeting, the Association shall be wound up and all the assets after payments of all costs, debts and liabilities of the Association shall be distributed to clubs by the Management Committee in proportion to affiliated members.